Payments | Atwell Scout Group

How to pay your fees

Atwell Scout Group will issue an invoice for most fees payable by members and potential new members, including:

fees term
camp fees
special activity fees
investment fees (for new members)

The invoice will include instructions for payment.

NOTE: Membership fees are not invoiced by Atwell Scout Group. They are invoiced and payable to ScoutsWA. It is important to pay the fee by the due date to ensure that you can continue to attend scouting activities as well as being covered by insurance.

Bank Account

Deposits should only be made
to the following account:

Atwell Scout Group

BSB 036 109

Account 154514

* This account has been active for 10 years. Avoid being scammed by matching these details to those on the invoice, then saving them in your bank app so that you always pay to the same account.

The following information will assist to answer any questions you may have about invoices and payments:

How is an invoice issued ?
An email is sent to notify you that an invoice has issued to you/your child. The email includes a link to view the invoice online. If required, the invoice can be downloaded and/or printed by you.

The email is sent from "mailer@waveapps.com" with a reply address of "AtwellScoutGroupTreasurer@gmail.com".

Who is the invoice issued to ?
The invoice is issued in the child's name and the email containing the link to the invoice is sent to the email address provided by you. The invoice can only be issued to a single email address.

What does the invoice look like ?
The content of an invoice is dependent on the fee(s) being invoiced - however, the overall appearance of the invoices will be similar. An example is shown below:

When are invoices issued & when is payment due ?
This will be dependent on a number of factors. However, in most cases invoices will issue as follows:

New Member Fees
Issued: as soon as possible after the (potential) new member begins their trial period.

Note: this will include the Investment & (pro-rata) Term fees

Due: at the end of the trial period (and prior to attending any further activities).

Term Fee

Issued: approximately 2 weeks prior to commencement of the term
Due: The Sunday immediately prior to the start of term.

Camp Fee
Issued: Once details for the camp are finalised

Due: Usually 2 weeks prior to the camp

Special Activity Fee
Issued: dependent on activity - generally issued when an activity booking has been made

Due: dependent on circumstances - usually 2 weeks prior to the activity or when a provider requires confirmation of numbers.

Can I split my payments ?
Yes - the invoice can be paid by way of two or more payments - just ensure that you quote the invoice number for each payment.

Note that the due date for full payment will still apply.

Can I pay multiple invoices in one payment ?
Yes, provided that you are paying the full amount for each invoice, you can combine two or more invoices and make one payment to cover both/all of them. In addition, the invoices do not have to be for the same person.

When you make the payment you will need to enter a description that is sufficient to allow the Treasurer to identify what the payments are for.

If in doubt, send an email to the Treasurer explaining the payment.

Example: You are paying 3 invoices ...

SG00090 for $100 for John Citizen Jnr
ASG00101 for $15 for John Citizen Jnr
ASG00102 for $30 for Jane Doe

To make a multiple payment, you would pay the FULL amount of $145 with a description such as "ASG90,101,102". You do not need to include the separate amounts or names as this information is on each invoice.

What if I am having difficulty making a payment ?
You should contact the Group Leader to discuss this. It may be possible to extend the due date and/or make payment in instalments.

Will I be sent a receipt ?
No. However, after your deposit has been received in our bank account and we have linked the deposit to your account, your online invoice will update to include details of the payment. You can download and/or print the updated invoice.

Can I get a statement ?
Yes. A statement can be issued showing all payments my on a members account. You can request a statement covering any period from 1 January 2019.

The statement will include all fees invoiced and paid during the requested period.

Your request should emailed to the Treasurer (AtwellScoutGroupTreasurer@gmail.com).

I am worried about scams - how can I be sure I have received a genuine email & invoice ?
The information provided on this page should allow you to identify a scam or fake email - such as an email from an email address other than that shown above.

If you have doubt, you can email the Treasurer for clarification (AtwellScoutGroupTreasurer@gmail.com).

Probably the best method to avoid a scam is to ensure that your payments are always deposited to the same Atwell Scout Group account (as per the details shown above) by saving the details in your banking app.

ScoutsWA Membership invoices
ScoutsWA charges a membership fee to every member when they first join Scouts and then annually on their membership anniversary. This fee covers insurance, administrative costs and membership of Scouts WA, Scouts Australia, and the World Scout Movement.

This fee is invoiced directly to members and is paid by members directly to ScoutsWA. A sample invoice is shown below.